Digital benefits

As a UOC student, you have access to a range of services, tools, and digital technologies designed to support collaboration, productivity, and security throughout your studies — including applications from Google.

You can access it from the Campus homepage via the Google Applications module, where you’ll find a direct link to Gmail. If you prefer, you can also click on 'Mailbox' in the header. Once inside Gmail, the app grid will be available in the top right corner of the screen.

Drive is a cloud storage space where you can save and share any type of file. Your student account has a 15 GB limit to support your academic activities. When sharing a document, you can set the permissions for those accessing it — for example, allowing them to view it but not edit it.

Things to avoid
  • You shouldn't share documents with the whole of the @uoc.edu domain.
  • You shouldn't share confidential data:
    • People's ID numbers
    • Bank account numbers
    • Credit card numbers
    • Medical record numbers

If you fail to comply with any of these rules, you will receive a notification from the email address seguretat_google_drive_UOC_no_reply@uoc.edu.

The Gmail email manager allows you to check and write messages from any device, at any time.

Each student has an email address in the format user@uoc.edu, and it is accessed using the same username and password as the Campus.

Sending messages and attachments confidentially

If you have to send sensitive information, for example personal data, it is advisable to send it confidentially. This will mean that the recipient can see the message but can't copy, print or resend it. To send information confidentially, just follow these steps:

  1. When you write a message, click the Turn confidential mode on/off button located in the toolbar under the message.
  2. Set an expiration date after which the message will be deleted, and a passcode. 
    • If you choose the SMS passcode option, you will need to enter the recipient's phone number so they can receive a message with a passcode. 
    • If you select No SMS passcode, recipients who use Gmail will be able to open the message directly, while those who don't use Gmail will receive an email with a password.
  3. Click on Save.
If you're sending emails related to your studies, remember:
  • You should only send emails using the official UOC tools, in this case the Gmail corporate email. Whenever possible, you should use the recipient's UOC email address.

  • If you need to send an email to several people at the same time, you must put all the recipients in BCC (blind carbon copy). How? In the To field, put your own address, and in the BCC field, enter all the recipients who you want to send the message to. This will allow each person to receive the message as if they were the only recipient.

Chat and Meet allow you to have synchronous conversations or video calls.

Both the Student Council and the committees of each academic programme have an open chat. You can look for the contact channel with the student representatives and join it.

Calendar allows you to create more than one calendar per person and share it with other members of the UOC community. By default, your calendar is set to private, but using the Access permissions option (Settings / My calendars settings), you can allow others to see only whether you are free or busy, or the full details of your appointments.

We recommend that you take care when sharing the information you enter and that you share it only with specific groups or individual users within the UOC community.

Check the most important dates in the academic calendar.

This is an application that allows you to create a website subject to the same sharing restrictions as any Drive document. It is not permitted to publish confidential information on any of these websites, nor to share the site with the entire UOC domain (@uoc.edu) or with users outside the domain.

Remember that, as the owner of the website, you are responsible for its content as well as for the people you share it with or grant editing permissions to.

 

To ensure a secure and protected experience for students and staff alike, we have implemented two-factor authentication (2FA).

This technology is a best practice in cybersecurity and is essential for protecting your data against intrusion.

Security recommendations

Here are a series of recommendations on how to use these tools securely. These recommendations will, no doubt, be useful both while studying on the Campus and elsewhere.

  • Always use your own computer at home; never use other people's or public computers.
  • Do not mix personal and academic use. Create different accounts for your home computer: administrator, user and UOC.
  • Create a secure password for logging on to the computer.
  • Install an antivirus program and keep it up-to-date.
  • Update the operating system with the latest version available. Do the same with all the software that is installed.
  • Do not install software from suspicious sources and never use software cracks, as they are a source of viruses, Trojan horses and other malware.

  • Keep track of the logins made by other people who are not members of your home.
  • Change the router's default password.
  • Enable the firewall, if possible.
  • Use secure Wi-Fi protocols (WPA, WPA2, but never WPE).

  • Never use your UOC account to register with third-party websites or applications.
  • You should never use your UOC account password anywhere other than with your UOC account.
  • If you use external storage devices (USB memories, external hard drives, SD cards, etc.), enable data encryption mechanisms so that if they are lost, the information contained in them cannot be used by third parties.
  • Do not use non-corporate applications to store work data or information on the cloud (for example your personal Google account, Dropbox, etc.).

Queries?

please contact the Help Service.

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